Name: The League shall be called “Bolton Ladies' Hockey League”

Government: The League shall be governed by a Committee elected at the Annual General Meeting (A.G.M.), which shall be held at one-year intervals.

Policy: The policy of the League shall be that agreed upon by representatives at the AGM, and established at Committee meetings.

Objectives: The Committee shall consist of President, Chairman, Vice Chairman, Treasurer, Secretary, Match Secretary, Fixture Secretary, Umpires' Representative (known as 'The Officers'), plus one representative from each team. The Committee has the power to co-opt.

Election of Officers: Officers shall be elected for a 2-year period at the AGM. In the event of an elected member leaving the Committee, a replacement shall be appointed by the Committee to serve until the next AGM.

Quorum: Five members shall form a quorum for a Committee meeting and three for a sub-committee.
 

DUTIES OF THE COMMITTEE

Consider all matters referred to it and take proper expedient action.

Be responsible for administration of the League, conforming to League rules and for submitting an annual report and League account to the A.G.M. together with further information that may be required.

DUTIES OF THE OFFICERS:

Duties of the Chairman:

The Chairman shall preside at all AGM's of the League and all meetings of the Committee, with powers to summon special meetings of the Committee, through the Secretary. In the event of equality of votes for or against any matter, the Chairman shall have the casting vote.

Duties of the Vice Chairman:

Shall deputise in the absence of the Chairman. In the absence of both, a Chairman shall be elected from those members present.

Duties of the Secretary:
Shall with the Chairman, be responsible for calling all AGM's for the league and meetings of the Committee, preparing minutes for all meetings and maintaining the records of the League. The Secretary shall submit to the Committee, all matters of league business. Be responsible for all correspondence received and sent.
The Secretary shall be provided with a deputy on request.

Duties of the Treasurer:
Shall collect all members' subscriptions, fees, fines etc., and be responsible for all League monies.
Shall pay all reasonable expenses incurred by the League.
Shall administer the Players and Umpires Accident Fund.
Shall prepare annually, an income and expenditure account made up to end of June.
Shall submit to the Committee meetings, statements of the League funds.

Duties of the Match Secretary:
To receive the results cards and match reports for local newspapers.
To maintain league tables and report to the Committee.
To report abandoned matches, late starts, late cards and other discrepancies to the Committee.

Duties of the Fixture Secretary:
To schedule all matches, venues and times prior to the start of the season, in conjunction with the match secretary.
Produce a fixture book.
Calculate handicaps.
Arrange cup draws/tournaments.
Re-arrange abandoned matches where necessary.

SECTION 3

STANDING ORDER FOR MEETINGS

(a) No discussion shall be allowed on the minutes except as to accuracy.

(b) No resolutions of the Committee shall be rescinded except by a proposal at a subsequent meeting with a two third majority.

(c) All proposals shall be moved and seconded before being debated.

(d)The following proposals may be moved and seconded without notice and question put:

* To suspend the meeting.

* To adjourn the meeting.

* To proceed to next business.

* That the vote be taken.

     Such motions require a two thirds majority.

(e) Items for inclusion on the agenda for Committee meetings shall   be notified to the Secretary 48 hours. prior to the meeting.

(f) Only urgent items shall be taken at "Any Other Business" at Committee meetings.

(g) Voting:

* Each member and elected officer shall have one vote.

* Ex-officio Executive members do not have a vote.

* Voting shall be on a show of hands.

* At the AGM, each member team shall have one vote.

SECTION 4

CONFIDENTIALITY AGREEMENT:

All attendees at meetings must sign the Meeting Attendee Form which states "by signing this document you are agreeing that any information declared or discussed at this meeting remains confidential to those present, unless it has been declared public knowledge or has been agreed to be in the public domain."

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SECTION 5

SUBSCRIPTIONS & FINANCE:

The funds of the League shall be controlled by the Committee and shall be deposited in a Bank/Building Society approved by the Committee, in the name of the League. All cheques shall be signed by any two of the Committee signatories.

SECTION 6

MEMBERSHIP:

(a) All applications for League membership shall be subject to   acceptance by the Committee.

(b) A team shall be deemed to be a member of the League upon receipt of all required subscriptions, fees etc. by the League Treasurer.

(c) Any member team not represented at the A.G.M. will be fined £10.00.

SECTION 7

APPEALS:

Members have the right of appeal against the Committee decisions. In the event of the decision being upheld after a personal hearing, that decision will be final and binding.

SECTION 8

HEALTH & SAFETY IMPORTANT NOTICE

Playing hockey can be dangerous. Umpires will do all they can to cut out dangerous play but accidents will happen. The Committee recommends all players wear professionally fitted gum shields. Neither the members of the Committee nor Umpires can be held responsible for any accidents in any match. Players take part in games at their own risk, and sign a disclaimer to that effect on the registration form.

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SECTION 9

PLAYERS AND UMPIRES ACCIDENT FUND

1. The object of the fund is to maintain a sum of money which will be devoted to paying a weekly allowance to registered players and umpires who are incapacitated through injury or accident caused whilst participating in a match under the control of this league. The fund will be vested in the Committee who will not be liable for any injuries.

2. A registered player or umpire injured whilst taking part in any match will be paid the sum of £20 per week for a period of 6 weeks, provided that s/he is incapacitated for the whole of that time. Players and umpires must be incapacitated for a whole week before claiming. After the first week, players or umpires commencing work before the completion of a full week shall be paid pro rata for the odd days. Five working days = one week.

3. The Fund will contribute towards dental expenses at the discretion of the Committee.

4. All claims must be lodged in writing with the Accident Fund Secretary within 2 days of the match (Sunday excluded) and a medical certificate must be sent within 7 days of the accident.

5. A player or umpire in receipt of benefit shall not follow any kind of employment or physical activity which would retard recovery. Breach of this rule means forfeiture of benefit.

6. When the recipient commences work after an accident notice must be given to the Secretary the same day of withdrawal from benefit. If having resumed work and being unable to continue an immediate application for benefit must be made and dealt with as the Committee thinks best.

7. Any Club through any circumstances withdrawing or being expelled from the League, shall forfeit all claims in respect of this fund.

8. Any matter concerning accidents not dealt with here shall be dealt with by the Committee as they think fit and their decision as in all cases is final.

9. Tooth/Accident fund moneys to be kept to a minimum of £500 and the remainder to be accessible to general funds.

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SECTION 10

CODE OF CONDUCT

The following is a summary: Please refer to England Hockey Website for full document.

Code of Conduct Summary

1. Bolton Ladies Hockey League expects all individuals and teams involved in Hockey to participate showing sportsmanship, respect, consideration and appreciation towards their opponents, team mates, officials and spectators at all times in accordance with the EH rules.

2. Under no circumstances should anyone react in a violent manner nor use any form of foul and abusive language, whether it is directed at a match official, opponent, playing colleague, team official or spectator.

3. Individuals signing the Clubs registration form are agreeing to abide by this code of conduct and will accept that any deviation from these rules will result in disciplinary action being taken by the Bolton Ladies Hockey Committee.

4. Please ensure you behave in a professional and responsible manner at all times.

Duties of the Committee:

(a) Consider all matters referred to it and take proper expedient action.

(b) Be responsible for administration of the League, for conforming to B.S.F. Fundamental Rules and League rules and for submitting an annual report and League account to the A.G.M. together with further information that may be required.

Duties of the Chairman:  The Chairman shall preside at all the A.G.M.s of the League and all meetings of the committee, with powers to summon special meetings of the Committee, through the Secretary. In the event of equality of votes for or against any matter, the Chairman shall have the casting vote.

Duties of the Vice-Chairman:  The Vice-Chairman shall deputise in the absence of the Chairman. In the absence of both, a chairman shall be elected from those members present.

Duties of the Secretary:

The Secretary shall:  

(a) with the Chairman, be responsible for calling all A.G.M.s for the league and meetings of the Committee, preparing minutes of all meetings and for maintaining the records of the League.

(b) submit to the committee, all matters of League business.

(c) be responsible for all correspondence received and sent.

(d) be provided with a deputy on request.

Duties of the Treasurer:  

The Treasure shall:

(a) collect all members subscriptions, fees, fines etc. and be responsible for all League monies.

(b) pay all reasonable expenses incurred by the League.

(c) administer the Players and Umpires Accident Fund.

(d) prepare annually, an audited income and expenditure account made up to 30th May.

(e) submit to the committee meetings, statements of the League funds.

Duties of the Match Secretary:

The Match Secretary shall:

(a) schedule all matches

(b) receive the results cards and match reports, and compile reports for local newspapers.

(c) maintain league tables and report to the Committee.

(d) report abandoned matches, late starts, late cards and other discrepan­cies to the Committee.

Subscriptions and Finance:  The funds of the League shall be controlled by the Committee and shall be deposited in a Bank / Building Society approved by the committee, in the name of the League. All cheques and drafts on the bankers shall be signed by the Treasurer and counter signed by the Chairman or Secretary.

Standing Orders for meetings:

(a) No discussion shall be allowed on the minutes except as to accuracy. No resolutions of the Committee shall be rescinded except by a proposal at a subsequent meeting with a 2/3 majority.

(b) All proposals shall be moved and seconded before being debated.

(c) The following proposals may be moved and seconded without notice and question put:

      1. To suspend the meeting.

      2. To adjourn the meeting.

      3. To proceed to the next business.

      4. That the vote be taken. Such motions require a two thirds majority.

(d) Items for inclusion on the agenda for committee meetings shall be notified to the Secretary 48 hours prior to the meeting

(e) Only urgent items shall be taken at Any Other Business at Committee meetings.

Voting:

(a) Each member and elected officer shall have one vote. Ex- officio Executive members do not have a vote.

(b) Voting shall be on a show of hands.

(c) At the A.G.M., each member team shall have one vote.

Membership:

(a) All applications for League membership shall be subject to acceptance by the Committee.

(b) A team shall be deemed to be a member of the League upon receipt of all required subscriptions, fees etc. by the League Treasurer.

(c) Any member team not represented at the A.G.M. will be fined £5.00.

Appeals:  Members have the right of appeal against the Committee decisions. In the event of the decision being upheld after a personal hearing, members have a further right of appeal to the B.S.F. Executive committee, if there is evidence that the rules of the Hockey League have been breached.

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